Our Privacy Policy


We’d like to assure you that we are committed to protecting the privacy of all our website users, applicants and nominees. We will ensure that the information you provide us with is kept private and confidential, and we will only use it to provide the services you request.

We are the Be Kind Awards Ltd (We, Us, Our) and this policy sets out the basis on which any personal data We collect from you, or that you provide to Us, will be processed by Us under the General Data Protection Regulation 2018 (GDPR). Please read the following carefully to understand Our views and practices regarding your personal data and how We will treat it. By continuing to use www.bekindawards.co.uk, or any of the functionalities displayed on it (Our site) you are accepting and consenting to the practices described in this policy.


Information We may collect from you. 

We may collect and process the following data about you:

Information you give Us. 

You may give Us information about yourself and nominees by filling in forms on Our site or by corresponding with Us by phone, e-mail or otherwise. The information you give Us may include your name, contact details, financial information and other information about yourself.

Information We collect about You visiting Our site.

With regard to each of your visits to Our site We may automatically collect the following information:

  • Technical information, including the Internet protocol (IP) address used to connect your computer to the Internet, your login information, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform.
  • Information about your visit, including the full Uniform Resource Locators (URL) clickstream to, through and from Our site (including date and time), products you viewed or searched for, page response times, download errors, length of visits to certain pages, page interaction
  • Information (such as scrolling, clicks, and mouse-overs), and methods used to browse away from the page and any phone number used to call Our customer service number.
  • Information We receive from other sources.

Information We collect about You as a nominee. 

We may be given information about yourself as a nominee when others have filled in forms on Our site or by corresponding with Us by phone, e-mail or otherwise. The information we collect may include your name and information about yourself pertinent to the award submission.

We will require your data to process the submission, communicate with you about the awards event, share the application questionnaire with the judges (all personal contact data will be hidden.)

At no time, are direct emails sent using the To or CC fields. At no time do we share email addresses with anyone not using them for our own purposes; neither do we introduce people on email without both party’s prior consent.



Our site uses cookies to distinguish you from other users of Our site. This helps Us to provide you with a good experience when you browse Our site and also allows Us to improve Our site.
A cookie is a small file of letters and numbers that We store on your browser or the hard drive of your computer if you agree. Cookies contain information that is transferred to your computer’s hard drive.

We use the following cookies:

1. Strictly necessary cookies.

These are cookies that are required for the operation of Our site. They include, for example, cookies that enable you to log into secure areas of Our website, use a shopping cart or make use of e-billing services.

2. Analytical/performance cookies.

They allow Us to recognise and count the number of visitors and to see how visitors move around Our site when they are using it. This helps Us to improve the way Our site works, for example, by ensuring that users are finding what they are looking for easily.

3. Functionality cookies.

These are used to recognise you when you return to Our site. This enables Us to personalise Our content for you, greet you by name and remember your preferences (for example, your choice of language or region).

4. Targeting cookies.

These cookies record your visit to Our site, the pages you have visited and the links you have followed. We will use this information to make Our site and the advertising displayed on it more relevant to your interests. We may also share this information with third parties for this purpose.
You block cookies by activating the setting on your browser that allows you to refuse the setting of all or some cookies. However, if you use your browser settings to block all cookies (including essential cookies) you may not be able to access all or parts of Our site.


Uses made of the information

We use information held about you in the following ways:

Information you give to Us.

We will use this information:

  • To process the submission, communicate with You about the awards event and share the application questionnaire with the judges (all personal contact data will be hidden.)
  • To provide you with information about other goods and services We offer that are similar to those that you have already purchased or enquired about.
  • To provide you, or permit selected third parties to provide you, with information about goods or services We feel may interest you. If you are an existing customer, We will only contact you by electronic means (e-mail or SMS) with information about goods and services similar to those which were the subject of a previous sale or negotiations of a sale to you. If you are a new customer, and where We permit selected third parties to use your data, We (or they) will contact you by electronic means only if you have consented to this. If you do not want Us to use your data in this way, or to pass your details on to third parties for marketing purposes, please tick the relevant box situated on the form on which We collect your data or otherwise notify Us in writing.
  • To notify you about changes to Our service.
  • To ensure that content from Our site is presented in the most effective manner for you and for your computer.

Information We collect about you via Our site.

We will use this information:

  • To administer Our site and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes.
  • To improve Our site to ensure that content is presented in the most effective manner for you and for your computer.
  • To allow you to participate in interactive features of Our service, when you choose to do so.
  • As part of Our efforts to keep Our site safe and secure.
  • To measure or understand the effectiveness of advertising We serve to you and others, and to deliver relevant advertising to you.
  • To make suggestions and recommendations to you and other users of Our site about goods or services that may interest you or them.
  • To contact you about an award application that may have been made about yourself.

Information We collect about You as a nominee. 

We will use this information to process the submission, communicate with You about the awards event and share the application questionnaire with the judges (all personal contact data will be hidden.)

Information We receive from other sources.

We may combine this information with information you give to Us and information We collect about you. We may Us this information and the combined information for the purposes set out above (depending on the types of information We receive).


Disclosure of your information

We may share your information with selected third parties including:

  • Business partners, suppliers and sub-contractors for the performance of any contract We enter into with them or you.
  • Advertisers and advertising networks.
  • Analytics and search engine providers that assist Us in the improvement and optimisation of Our site.
  • Credit reference agencies for the purpose of assessing your credit score where this is a condition of Us entering into a contract with you.

We may disclose your personal information to third parties if We are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce any contractual rights against you; or to protect Our rights, property, or safety and those of Our customers, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.


Where We store your personal data

We shall inform you if the data that We collect from you may be transferred to, and stored at, a destination outside the European Economic Area (EEA) and you less you notify Us to the contrary you shall be deemed to have consented to such transfer. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy.
Where We have given you (or where you have chosen) a password which enables you to access certain parts of Our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.
Unfortunately, the transmission of information via the internet is not completely secure. Although We will do Our best to protect your personal data, We cannot guarantee the security of your data transmitted to Our site; any transmission is at your own risk. Once We have received your information, We will use strict procedures and security features to try to prevent unauthorised access.


Your rights

You have the right to ask Us not to process your personal data for marketing purposes. We will inform you (before collecting your data) if We intend to use your data for such purposes or if We intend to disclose your information to any third party for such purposes. You can exercise your right to prevent such processing by not selecting tick boxes to “opt-in” on certain forms We use to collect your data. If your personally identifiable information changes or you wish your information to be removed from our records, you may update or delete it by emailing sgregory@bekindawards.co.uk. We will give you access to your personally identifiable information that we hold within 30 days of a request to access. You may send a request to this email address sgregory@bekindawards.co.uk. If you wish to stop receiving email newsletters, click on the unsubscribe link on any of the newsletters. We will retain your information for as long as required to deliver your service, agreement or resolve any issues. Please note that we cannot always delete records of all historical data. For example, we are required to retain certain records for financial reporting and compliance reasons.


Access to information

The Act gives you the right to access information held about you. Your right of access can be exercised in accordance with the Act. Any access request may be subject to a fee of £10 to meet Our costs in providing you with details of the information We hold about you.


Changes to Our privacy policy

Any changes We may make to Our privacy policy in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to Our privacy policy.